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​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Providing resources that introduce how students can use Office 365 in their everyday learning, school assignments, presentation and group projects. It is a good idea to familiarize yourself with Getting Started to get an overview of each of the tools​.​​​​​ ​

Frequently Used Tools

See all the VSB resources available for each of the following tool​:

        ​​

Don't forget to download the latest version of Office on your personal devices for your school work!

Latest Resources Available

 

 

Set Up Your Outlook Account at VSBhttps://office365.vsb.bc.ca/set-up-your-outlook-account-at-vsbSet Up Your Outlook Account at VSBBasicGeneral Usage<h2>​​Before You Start<br></h2><p>Welcome to VSB and if you are a:<br></p><ul><li>​<strong>New</strong> student attending a VSB elementary or secondary school<br></li><li><strong>New</strong> staff working in the VSB district<br></li></ul><p>and have not accessed your VSB email in Outlook at all, you <strong>must go thru the following steps ONCE</strong> in order to properly configure your access to all the Office 365 services, resources and tools at VSB.​<br>​<br></p><h2>How to Set Up Your Outlook Account<br></h2><div>To properly set up your access in VSB, you need to follow these steps: </div><div><p></p><ol><li>Go to: <a href="https://govsb.ca/o365login">https://govsb.ca/o365login </a></li><li><span style="font-size:1em;">L</span><span style="font-size:1em;">ogin with your</span> <strong>full VSB email a</strong><span style="font-size:1em;"><strong>ddress & password</strong>:</span></li><ul><li><strong style="font-size:1em;">For students</strong><span style="font-size:1em;"> - <em>[student#]@​learn.vsb.bc.ca</em> - ex. 123456@learn.vsb.bc.ca</span><br></li><li><span style="font-size:1em;"><strong>For staff</strong> - <em>[staff ID]@vsb.bc.ca</em> - ex. abcd@vsb.bc.ca​​​</span></li></ul><li><span style="font-size:1em;"></span><span style="font-size:1em;">Click on<strong> Outlook</strong> from the main landing page on login </span></li><li><span style="font-size:1em;">Click through the informational boxes that appear to finish initializing the your Outlook account - this initialization is only a one-time process</span></li></ol><p></p></div><div>Thereafter, you will be able to access all related Office 365 services at VSB (ex. Outlook, Teams, OneDrive, etc.) at any time​ by logging into <a href="https://govsb.ca/o365login">https://govsb.ca/o365login</a> or by downloading the corresponding mobile apps.​<br></div><div><br></div><div><br></div>
Reset User Credentials on iPad (iOS 11.4)https://office365.vsb.bc.ca/resetting-user-credentials-(ios-11-4)Reset User Credentials on iPad (iOS 11.4)BasicGeneral Usage<p>​<span style="font-size:1em;">​​​​​Using MS Office Apps offer users an amazing opportunity to save, collaborate on and access their files from home and school.  To save documents and files in the web-based storage <strong>OneDrive Board of Education SD39</strong>, students and educators using shared iOS devices (iPads) must close out of previous user accounts so they can save their own files.</span></p><h2>Goal<br></h2><p>This instruction sheet will help the user to reset all MS Office Apps before use so they may save files successfully.  Students and educators should begin each session by clearing all previous user credentials to ensure the iPad will function optimally.  <br></p><h3>Summary Notes:<br></h3><p></p><div><ol><li><p>Ensure that Settings in "MS Office App(s) Reset" and the “Clear Account Settings” of the OneDrive App are both​ ON in App settings. See instructions below.<br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/clear-credetial.jpg" alt="clear-credential.jpg" style="margin:5px;width:450px;height:338px;" />​<br></p></li><li><p>Close all apps (Do not power down the iPad).<br></p></li></ol></div><div> <br> </div><h2>How to Clear Account Settings and Reset Credentials​<br></h2><ol><li>​​​Using the <strong>Home button</strong>, find and open the iPad Settings. Scroll down the menu list on the left had side of the screen to view app settings.<br><br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/ipad-setting.jpg" alt="ipad-setting.jpg" style="margin:5px;width:288px;height:242px;" /><br><br></li><li>Open the <strong>MS OneDrive</strong> App settings. <br><br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/onedrive-clear.jpg" alt="onedrive-clear.jpg" style="margin:5px;width:288px;height:238px;" /><br><br></li><li>In the OneDrive Settings, switch “Clear Account Settings” to <strong>ON</strong>.  It should now appear green.  If it was already green, leave it in the on position.<br><br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/clear-on.jpg" alt="clear-on.jpg" style="margin:5px;width:288px;height:238px;" /> <img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/clear-on-confirmed.jpg" alt="clear-on-confirmed.jpg" style="margin:5px;width:450px;height:73px;" /><br><br></li><li>Return to App Settings menu.  Select <strong>other MS Office Apps</strong>. VSB standard install include Word, PowerPoint, Sway, Notebook and Office Lens:<br> <ul><li>NOTE **steps below are the same for all these apps</li></ul> <br> <img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/ms-office-apps.jpg" alt="ms-office-apps.jpg" style="margin:5px;width:196px;height:141px;" />​<br><br></li><li>Using the MS Word app as an example, <br><br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/reset-app.jpg" alt="reset-app.jpg" style="margin:5px;width:288px;height:238px;" /><br><br><strong>Open (Word) App Settings</strong>.  Go to the RESET function,  s​elect <strong>Reset Word</strong>.<br><br></li><li><div>In Reset for a new user, <strong>SWITCH ON</strong>:<br><br><ul><li><strong>Clear All Documents</strong><br></li><li><strong>Delete Sign-in Credentials</strong><br></li><li>The two switches should now appear green.<br></li></ul><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/clear-word.jpg" alt="clear-word.jpg" style="margin:5px;width:288px;height:160px;" />​<br></div></li><li><div> <span style="font-size:1em;">Repeat the last steps 5 and 6 for any other MS Office apps that you will be using.​<br></span></div></li><li>Close all apps.  <strong>Double Click Home</strong> to display any open apps.  Close all apps by <strong>flicking off</strong> the screen. <br><br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/close-all-apps.jpg" alt="close-all-apps.jpg" style="margin:5px;width:288px;height:238px;" /><br><br></li><li>Click <strong>Home </strong>to return to the Main Menu.  <strong>Select </strong>the App you will be working with.<br><br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/ms-office-apps.jpg" alt="ms-office-apps.jpg" style="width:196px;max-width:800px;margin:5px;" /><br>​<br></li><li><strong>Log-in </strong>using your VSB credentials​<br><br><img src="/PublishingImages/resetting-user-credentials-(ios-11-4)/sign-in-again.jpg" alt="sign-in-again.jpg" style="margin:5px;width:288px;height:238px;" /><br></li></ol><div>​<a href="/Documents/Resetting%20Credentials.pdf"><img class="ms-asset-icon ms-rtePosition-4" src="/_layouts/15/images/icpdf.png" alt="" /> Download the instruction PDF for How to Reset User Credentials (iOS 11.4)</a> to be printed for reference.<br><br></div><div><br></div><h3>Related Articles​<br></h3><div><ul><li><a href="/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4).aspx">Save ​Photos and other files in MS OneDrive​</a><br></li></ul></div>
Save Photos and Files to OneDrive App (iOS 11.4)https://office365.vsb.bc.ca/save-photos-and-files-to-onedrive-app-(ios-11-4)Save Photos and Files to OneDrive App (iOS 11.4)BasicOneDrive<p>​​​​<span style="font-size:1em;">​​M</span><span style="font-size:1em;">S OneDrive is a MS Office 365 tool, which allows the user to store, share and manage files in a cloud-based secure storage, which is FIPPA compliant.   Users can conveniently access and work on files from home and school.  In addition, valuable files can be stored in a more secure location than that of a shared device.​​</span></p><h2>Before You Start​<br></h2><h3>Reasons for use disruption<br></h3><ul><li><p>iPads are designed as a single user device therefore many apps will auto-save files locally on the iPad they were created.  If the user does not sign out, other users could have full access to the files and may by accident modify or delete them. <br></p></li><li><p>iPads used in a shared environment cannot successfully be linked to networked printers.  To print documents, users need to save and reopen with other devices, which are set up to print.</p></li><li><p>Disruptions to saving often occur when users do not log out properly.  To save files in Office 365 apps including OneDrive, students and educators should first activate clear account settings and user credentials in the app settings then close the apps​<br></p></li></ul><div style="border:1px solid #2070b6;background-color:#2070b6;"> <i class="fa fa-exclamation-circle fa-2x" aria-hidden="true" style="padding:10px;color:white;float:left;"></i> <div style="margin-left:50px;padding:10px;background-color:white;color:#2070b6;">​​The instruction demonstrates the steps to saving files using screen shots (specifically photos). While each app has a slightly different appearance, the steps to saving should be similar to those presented here.​​​​​​​​​​​​​​​<br></div></div>​<br> <h2>​How to Save and Organize Files in OneDrive from Photos<br></h2><p></p><ol><li><p>From the<strong style="font-size:1em;">Main Menu</strong>, select and open the<strong style="font-size:1em;">OneDrive app</strong>. Complete the <strong style="font-size:1em;">sign-in </strong>using VSB credentials.</p><ul style="margin-bottom:1.2em;"><li>​<span style="font-size:1em;">​Note: If the app opens without offering a sign-in you will need to clear account settings and reset user credentials in settings.​</span></li></ul><p><img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/sign-in-onedrive.jpg" alt="" style="margin:5px;width:387px;height:244px;" /> </p></li><li><p>Press the <strong>Hom</strong><strong>e Button</strong>.  Select the <strong>App</strong> where there are files to save.​<br><br><img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/ipad-home.jpg" alt="ipad-home.jpg" style="margin:5px;width:387px;height:244px;" /><br></p></li><li><p>Inside the app, select the <strong>file </strong>to save​<br></p><ul style="margin-bottom:1.2em;"><li>​<span style="font-size:1em;">​Note: Most apps will allow the user to select files through a file menu.​</span></li></ul><p> <img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/photo-select.jpg" alt="photo-select.jpg" style="margin:5px;width:387px;height:244px;" /> <br> </p></li><li><p>Click <strong>Share</strong> ​<img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/iconfinder_User_Interface-06_2044280.png" alt="iconfinder_User_Interface-06_2044280.png" style="margin:0px;width:26px;height:26px;" />to open the file sa​ving options.<br><br>​<img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/photo-share.jpg" alt="photo-share.jpg" style="margin:5px;width:387px;height:244px;" /><br></p></li><li><p>Select <strong>OneDrive</strong> from the list of options presented.​<br><br><img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/share-to-onedrive.jpg" alt="share-to-onedrive.jpg" style="margin:5px;width:387px;height:244px;" /><br></p></li><li><p> <strong>Files</strong> at the bottom of the window then select the<strong> file location</strong> in your OneDrive.  Click on <strong>Upload here</strong>.​<br><br><img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/onedrive-select-location.jpg" alt="" style="margin:5px;width:387px;height:244px;" /><br></p></li><li><p>Watch for this screen to know that it has “Saved to OneDrive!"<br></p><ul style="margin-bottom:1.2em;"><li>​<span style="font-size:1em;">​Note: You should confirm your file has saved.  Close the app and open OneDrive to confirm the file saved​​</span></li></ul><p> <img src="/PublishingImages/Pages/Save-Photos-and-Files-to-OneDrive-App-(iOS-11-4)/saved-to-onedrive.jpg" alt="saved-to-onedrive.jpg" style="margin:5px;width:387px;height:244px;" /> <br> </p></li></ol><div><a href="/Documents/How%20to%20Save%20Photos%20and%20other%20files%20in%20MS%20OneDrive.pdf"><img class="ms-asset-icon ms-rtePosition-4" src="/_layouts/15/images/icpdf.png" alt="" />Download the PDF on How to Save Photos and​ other files in MS OneDrive</a> to be printed as a refernce.​<br>​<br><br></div><div><br></div><h3>Related Articles<br></h3><div><ul><li>​<a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=172f59db-d17d-4ceb-ae11-791e901bad38&TermSetId=b48bfa0e-65ed-47df-80e1-403071f6af1c&TermId=1733faca-ef39-4fe7-af65-42ddc67dd69f">Reset User Credentials on iPad (iOS 11.4)​</a><br><br></li></ul></div><span></span><span></span> <br>
Creating New Files on Shared Deviceshttps://office365.vsb.bc.ca/creating-new-files-on-shared-devicesCreating New Files on Shared DevicesBasicGeneral Usage;OneDrive<p>​​​​​As students and teachers work on shared computers and devices in the schools, there are some suggestions and <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=172f59db-d17d-4ceb-ae11-791e901bad38&TermSetId=b48bfa0e-65ed-47df-80e1-403071f6af1c&TermId=19eb6efc-9df3-4bbd-a66f-38bd04ae62ce">best practices to ensure better security</a> and a seamless transition of continuing the school work after leaving the classrooms or the school sites​.<br><br></p><h2>Before you start<br></h2><p>​It's a good idea for you to <a href="/Pages/What-is-onedrive.aspx">understand what OneDrive is</a> and why you should store your school and work file at VSB in your OneDrive for better access and collaborations. Please note, there are multiple ways to create new files to be stored in OneDrive, but the following work flow is recommended when you are <strong>creating a new file on a shared computer or laptop </strong>that are available in classrooms.  This suggested method will:</p><ul><li><p>Eliminate the confusion around where a new file is stored or saved to​</p></li><li><p>Autosave changes as you are working in the browser<br></p></li><li><p> Allow you to g​et back to the​ files quickly when logged into Office 365 in the future<br></p></li></ul> <br> <p></p><h2>Create the new file in Office 365 first​<br></h2><p></p><ol><li> <a href="https://login.microsoftonline.com/">Log into Office 365</a><br></li><li>Click on the OneDrive app<br></li><li> <strong>Navigate to </strong>the desired<span style="font-size:1em;"> location</span> for you new file, you may also create any new folder(s) as needed. <br></li><li> <span style="font-size:1em;"><strong>Click on the "+ New" button </strong>in the ribbon<strong> </strong>and select the file type from the dropdown menu.<br><br><img src="/PublishingImages/creating-new-files-on-shared-devices/new-file-onedrive.png" alt="new-file-onedrive.png" class="ms-rteImage-1" style="margin:5px;width:471px;height:330px;" /><br></span></li><li> <strong>Click on the title </strong>of the document along the tool ribbon and give your file a more meaningful title.<br><br><img src="/PublishingImages/creating-new-files-on-shared-devices/default-title.png" alt="default-title.png" class="ms-rteImage-1" style="margin:5px;" /><br></li><li>If you <strong>continue to work on the file <span style="text-decoration:underline;">in the browser</span></strong>, then your changes will be autosaved. Pay attention to the save status of your file (next to the document name) and that there is no internet disconnection. <br> <br> <em>Take a look at the next section on edit files with the Desktop Microsoft Office Suite when you need the full functionalities of Word, PowerPoint and Excel. </em><br></li><li>To get back to the location of where the file is stored, <strong>click on the breadcrumb</strong> that is shown in the tool ribbon. For example, the screenshot shows that the file is stored in the folder called "_Demo".<br><br><img src="/PublishingImages/creating-new-files-on-shared-devices/file-location.png" alt="file-location.png" class="ms-rteImage-1" style="margin:5px;" /><br></li><li> <strong>Before leaving class, </strong>​it's a good idea to just quickly check your file in OneDrive in the browser to ensure all work has been saved.<br></li><li> <strong>Sign out of Office 365 and the shared device </strong>when you are finished working on the files in class.<br></li></ol><p> <br> </p><h2>Edit files with the Desktop Microsoft Office Suite<br></h2><p>​As Word, PowerPoint and Excel in the browser do not provide 100% of the program functionalities, you might need to edit your new files with the Desktop Microsoft Office Suite. It is important you are aware of the following when working on your files from the browser to the desktop on shared devices at school.</p><p> <strong>Please note that when opening files with the desktop Office Suite tools on shared computers at the school, you might be prompted to sign in with your VSB id.</strong><br><br></p><h3>Always start your file access from OneDrive in Office 365<br></h3><p>Once you've located the file in your OneDrive in the browser and needed to open the file with the Desktop Office Suite, you can:<br></p><ul><li> <strong>​Click on the "</strong><i class="fa fa-ellipsis-v"></i><strong>​"</strong> and click on <strong>Open in</strong>​ button<br></li></ul>​<img src="/PublishingImages/creating-new-files-on-shared-devices/open-in-desktop.png" alt="open-in-desktop.png" class="ms-rteImage-1" style="margin:5px;width:786px;" /><br> <p>​<br>Alternatively, if you've already started working on the file in the browser and decide that you need to edit the file with the desktop Office Suite for full functionalities, you can then:</p><p></p><ul><li>​Click on the <strong>Edit in</strong> button along the top of the file<br></li></ul> <img src="/PublishingImages/creating-new-files-on-shared-devices/edit-in-desktop.png" class="ms-rteImage-1" alt="" style="margin:5px;width:100%;height:211px;" /> <br> <p> <br> </p><h3>Autosave Requirements​ and Awareness<br></h3><p> <span class="ms-rteForeColor-2">Please note that in order for autosave to work with your files in the desktop Office Suite, the following</span><strong class="ms-rteForeColor-2"> four criteria must ALL be met</strong><span class="ms-rteForeColor-2">:</span><br></p><p> <img src="/PublishingImages/creating-new-files-on-shared-devices/autosave-desktop.png" alt="autosave-desktop.png" style="margin:5px;width:365px;height:159px;" /> <br> </p><ol><li>​Your<span style="font-size:1em;"> desktop Microsoft Office Suite must be the latest ProPlus version. <a href="https://support.office.com/en-us/article/about-office-what-version-of-office-am-i-using-932788b8-a3ce-44bf-bb09-e334518b8b19" target="_blank">Check what version of Office you are using​</a>.</span></li><li> <span style="font-size:1em;">You've signed into the desktop Office Suite tool with your VSB ID.</span></li><li> <span style="font-size:1em;">The file being worked on is stored in OneDrive already. </span><br></li><li> <span style="font-size:1em;">You have edit permission to the file. <br><br>Of course, if this is a file you have created in your OneDrive, then you will always have edit permission to the file. If you are looking for collaboration with other on a document in your OneDrive, please always ensure that edit permission is provided for them. <br></span></li></ol><p>If any one of the above is not met, then Autosave do not work and you will have to manually click the " <i class="fa fa-save"></i>​" icon to save your changes as you are working in the desktop Office Suite.​​ It also takes more time to sync changes back to the file when working with older versions of Office Suite.<br></p><p>For this reason, we encourage collaboration to happen in the browser and NOT with the​ Desktop Office Suite tools <strong>unless every collaborator is able to meet all of the criteria as stated above</strong>.<br>​<br></p><h2>Access the new files after leaving the class<br></h2><p>Since you've first created the new file in your OneDrive, you can quickly navigate back it to pick up from ​where you've left off at school or from a previous session. Similarly, since this file is likely one you've worked on recently, you can often locate it under your <strong>Recent</strong> file tab either in the Office 365 dashboard or the corresponding app tool after logging in.<br></p><p><img src="/PublishingImages/creating-new-files-on-shared-devices/recent-files-demo.jpg" alt="recent-files-demo.jpg" class="ms-rteImage-1" style="margin:5px;" /><br></p><h2> <br> </h2><h2>Related Articles<br></h2><ul><li><div><a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=172f59db-d17d-4ceb-ae11-791e901bad38&TermSetId=b48bfa0e-65ed-47df-80e1-403071f6af1c&TermId=7a753bed-ecc1-47ea-851b-f98daa743987" style="background-color:#ffffff;"><span style="font-size:1em;">5 Tips on Navigating to Your Documents</span></a></div> </li><li><div><a href="/Pages/Pin-Documents-for-Quick-Access.aspx">Pinning Document for Quick Access</a><br></div></li></ul> <br>
Pinning Documents for Quick Accesshttps://office365.vsb.bc.ca/pin-documents-for-quick-accessPinning Documents for Quick AccessBasicGeneral Usage<h2>​​​​​​What you need to know<br></h2><p>Pinning files that you frequently access is one of the quickest ways to get to documents you stored in Office 365 at VSB (both in your OneDrive or Collaboration Groups). Please note that you <span style="text-decoration:underline;">must had had accessed or worked on the document at least ONCE</span> in order for you to be able to pin the document. ​This pinning <strong>functionality is only available for</strong>:</p><p></p><ul><li>​All Office Suite Document Types - Word, Excel, PowerPoint, OneNote<br></li><li> <span style="font-size:1em;">Sway Presentations</span></li></ul><div> <br> </div><h2>How to pin a file<br></h2><p>Even though there are 3 methods discussed in this article on how to pin a file:<br></p><div><ul><li><p> <a href="#browser">In the browser​</a><br></p></li><li><p> <a href="#desktop">In the Microsoft Office Suite Desktop tools</a><br></p></li><li><p> <a href="#app">In the Microsoft Office Suite Mobile app </a><br></p></li></ul><div>It is important to understand that the list of <strong>pinned files (stored in Office 365) </strong>will be reflected the same across all the platforms <span style="font-family:sourcesansprobold, sans-serif;font-weight:700;">as long as you are logged in with your VSB account</span>. This means that if you pin a file in the browser, you will also see the same file pinned in your corresponding Microsoft Office Suite tool and mobile app.<br><br></div><div> <br> </div><h3 id="browser"> <strong>In the Browser​</strong>​<br></h3><ol><li>​<span style="font-size:1em;">​​<a href="https://login.microsoftonline.com/">Log into Office 365 </a>with your VSB email</span><br></li><li> <span style="font-size:1em;"><strong>Locate </strong>your file<br><br></span>A) If you have worked on it recently, find<span style="font-size:1em;"> the </span> <strong style="font-size:1em;">Recent</strong><span style="font-size:1em;"> Section on the Office 365 landing page </span><span style="font-size:1em;">and skip to Step 4<br><br><img src="/PublishingImages/Pages/OneDrive-file-information-101/recent-doc.jpg" class="ms-rteImage-1" alt="" style="margin:5px;" /><br><br>OR<br><br>B) If you have not worked on them, </span> <a href="/Pages/Tips-on-Navigating-to-Your-Documents.aspx"> <span style="font-size:1em;">then n</span>avigate to your file​</a>, open the file and continue to Step 3<br></li><li> <span style="font-size:1em;">click on "<span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Office ​365  </span><span class="fa fa-arrow-right" style="font-size:16px;"></span>" from the Quick App Launcher to return to your Office 365 landing page <br><strong><br> <p style="text-align:center;"> <img src="/PublishingImages/Pages/Understanding-the-basics-of-Office-365/tool-quick-access.png" class="ms-rteImage-1" alt="" style="margin:5px;width:350px;height:457px;" /> <br> </p></strong></span></li><li> <span style="font-size:1em;"><strong>Hover</strong></span><span style="font-size:1em;"> over the file and </span> <span style="font-size:1em;"> <strong>click on the pin icon</strong></span><span style="font-size:1em;"> to the right of the file name<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pin-browser.png" alt="pin-browser.png" class="ms-rteImage-1" style="margin:5px;" /><br></span></li><li> Now your file is accessible under the <span style="font-size:1em;"><strong>Pinned</strong> </span>Section<br><br><strong style="font-size:1em;"><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pinned-browser.png" alt="pinned-browser.png" class="ms-rteImage-1" style="margin:5px;width:786px;" /></strong></li></ol></div><div><h3 id="desktop"> <strong> <br>In the Microsoft Office Suite Desktop Tools</strong></h3><p> <em>​Please note: screenshots may vary slightly depending on whether you have the latest Office Suites, but the steps will be similar.​</em><br></p><ol><li>​<strong>​​Click </strong><span style="font-size:1em;">the Microsoft</span><span style="font-size:1em;"> Office Suite tool (ex. Word)</span><span style="font-size:1em;"> </span><span style="font-size:1em;"> on your computer</span><br></li><li> <span style="font-size:1em;">​​<span style="font-family:sourcesansprobold, sans-serif;">Locate </span>your file<br><br>A) If you have worked on it recently, look through the <strong>Recent </strong>sections on the tool home and skip to Step 4<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/Desktop-access.png" class="ms-rteImage-1" alt="" style="margin:5px;" /><br><br><span style="font-size:1em;">OR<br><br>B) If you have not worked on them, then n</span>avigate to your file, open it and then continue to Step 3<br></span></li><li> <span style="font-size:1em;"><b>Click</b> on <strong>File</strong> >  then the <strong>Home icon </strong>and you should see it under the Recent section<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pin-opened-file.png" alt="pin-opened-file.png" style="margin:5px;" /><br></span></li><li> <span style="font-size:1em;"><span style="font-size:1em;font-family:sourcesansprobold, sans-serif;"></span></span><strong>Hover</strong><span style="font-size:1em;"> over the file and </span> <span style="font-size:1em;font-family:sourcesansprobold, sans-serif;">click on the pin icon</span><span style="font-size:1em;"> to the right at the end of the row​<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pin-word.png" alt="pin-word.png" class="ms-rteImage-1" style="margin:5px;" /><br></span></li><li>Now your file is accessible under the <span style="font-family:sourcesansprobold, sans-serif;font-size:1em;">Pinned </span>Section<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pinned-word.png" alt="pinned-word.png" class="ms-rteImage-1" style="margin:5px;width:473px;height:267px;" /><br><br></li></ol> <h3 id="app"> <strong>In the Microsoft Office Suite Mobile Apps</strong><br></h3><p>​​​​​<em>​Please note: screenshots may vary slightly depending on the type of tablet or mobile devices, <em>but the steps will be similar.</em></em><br></p><ol><li>​<span style="font-size:1em;">​​<strong>Click</strong> on the Microsoft Office Suite Mobile App on your tablet or mobile phone</span><br></li><li style="text-align:left;"> <span style="font-size:1em;">​​<span style="font-family:sourcesansprobold, sans-serif;">Locate </span>your file<br><br>A) If you have worked on it recently, look through the <strong>Recent</strong> section of the app and then skip to Step 4<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-recent.jpg" alt="app-recent.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:599px;" /><br><br>OR<br><br>B) If you have not worked on them, <strong>click </strong>on <strong>Open icon</strong>, find and open the file once, and close it<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-open.jpg" alt="app-open.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:497px;" /><br></span></li><li>Click  on the <strong>Recent</strong> icon to return to the list of Documents  <span style="font-size:1em;"> <strong> <br></strong></span></li><li> <span style="font-size:1em;"> <strong>Click</strong> on the " <span class="fa fa-ellipsis-v" style="font-size:16px;"> </span>​​​" to the right of the file name and select</span> <strong style="font-size:1em;">Pin to List</strong><span style="font-size:1em;"> <br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-pin.jpg" alt="app-pin.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:718px;" /><br></span></li><li> <span style="font-size:1em;">Now your file is accessible under the <strong>Pinned</strong> Section<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-pinned.jpg" alt="app-pinned.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:607px;" /><br></span></li></ol><div> <strong> </strong> <br> <strong> </strong></div></div> <strong> </strong> <br> <strong> </strong> <p></p>
5 Tips on Navigating to Your Documentshttps://office365.vsb.bc.ca/tips-on-navigating-to-your-documents5 Tips on Navigating to Your DocumentsBasicGeneral Usage;OneDrive<h2>​​​​​Get to Your Files with Ease​<br></h2><p>While the great benefit with storing files in Office 365 is that it provides you flexible access to them anywhere, sometimes locating the files can be challenging if you don't understand the basic. In fact, o<span style="font-size:1em;">n</span><span style="font-size:1em;">e of the mo</span><span style="font-size:1em;">st frequent</span><span style="font-size:1em;"> issues that users encounte</span><span style="font-size:1em;">r with Office 365 is ​​​​navigating to their files that they have stored </span><span style="font-size:1em;">in </span><span style="font-size:1em;">their OneDrive, </span><span style="font-size:1em;">a</span><span style="font-size:1em;">ccessing </span><span style="font-size:1em;">o</span><span style="font-size:1em;">nes that others have shared with them or stored in a <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=172f59db-d17d-4ceb-ae11-791e901bad38&TermSetId=b48bfa0e-65ed-47df-80e1-403071f6af1c&TermId=ccb62410-ba41-470a-bf79-106bfd4a2f69">Collaboration Group</a></span><span style="font-size:1em;">. As long as you know you are familiar with <a href="/Pages/Logging-into-Office-365-(VSB).aspx">logging into Office 365</a>​, then being aware of the following tips​ will help you quickly get to your documents. <br><br></span></p><h2>Tip #1 - ​Locate Recent Files from Your Office 365 Landing Page<br></h2><p> <em>Please notes for this tip, "files" are only referring to these formats​​: Word, Excel, PowerPoint, ​OneNote, Sway​ and​ PDF</em><br></p><p>If you are looking for the files that you've opened or modified recently, you can often locate them further down on the landing page after logging into Office 365. Below is a screenshot of what the section might look like and it will display files that you have accessed last.​ Hovering over each ​of the files and clicking on the " <i class="fa fa-ellipsis-v"> </i>​​​" will provide more action items for each of the files​. You <br></p><p> <img src="/PublishingImages/tips-on-navigating-to-your-documents/recent-files.jpg" alt="recent-files.jpg" style="margin:5px;" /> <br></p><h3>Explore the interface of the Recent section<br></h3><p> <strong>Upper left </strong>- <span style="font-size:1em;">You'll noti</span><span style="font-size:1em;">ce t</span><span style="font-size:1em;">hat next to the "</span><span style="font-size:1em;">Recent"</span><span style="font-size:1em;"> tab in this section of </span> <span style="font-size:1em;">t</span><span style="font-size:1em;">he Office 365 landing page</span><span style="font-size:1em;">, there are additional tabs "Pinned", </span><span style="font-size:1em;">"Shared wit</span><span style="font-size:1em;">h Me" available​. These list will surface up files that you have </span><span style="font-size:1em;">access to</span><span style="font-size:1em;">, but might not have </span> <span style="font-size:1em;">worked on</span><span style="font-size:1em;"> </span><span style="font-size:1em;">recently. <a href="/Pages/Pin-Documents-for-Quick-Access.aspx">Pinning a file​</a> is great way to quickly get to files you access on a regular basis​.</span></p><p> <span style="font-size:1em;"><strong>Upper right</strong> - You can change the "list view" to "tile view".</span></p><p> <strong>Bottom left</strong> - "Show more" allows you to expand the list to see up to 12 items.</p><p> <strong>Bottom right</strong> - Go to your OneDrive to access all of your documents<br><br></p><h2>Tip #2 - Access Files in Your OneDrive<br></h2><p>​<em>Please notes for this tip, "OneDrive" is referring to your OneDrive account provided by VSB.​</em><br></p><p>On the other hand, if you need to access files that you haven't worked on recently but know that they are stored in <strong>your OneDrive</strong>, then you can often navigate to them from within your <a href="/Pages/What-is-onedrive.aspx">OneDrive app in the browser</a>.​​ ​​​<br></p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/onedrive-interface-personal.png" alt="onedrive-interface-personal.png" class="ms-rteImage-1" style="margin:5px;" /><br><br></p><h2>Tip #3 - Access Site Document Libraries in Your OneDrive<br></h2><p><em>Please notes for this tip, "OneDrive" is referring to your OneDrive account provided by VSB.​</em><br></p><p>​Similarly, if you need to access files that you haven't worked on recently but know that they are associated with a particular collaboration group that you are a member of, you can quickly access all document libraries of sites that you are familiar with or are following​ via OneDrive in the browser as well.<br></p><p>Clicking on <strong>More sites </strong>will display all sites you have access to.<br></p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/onedrive-interface-group.png" alt="onedrive-interface-group.png" class="ms-rteImage-1" style="margin:5px;" /><br><br></p><h2>Tip #4 - ​Access Your Files from the Desktop Office Suite</h2><p><strong>​As long as you are connected to the internet and signed into Office Suite in your Desktop</strong>, you can also access your files from opening the corresponding Office Suite tool. For example, if you want to get back to the Word document you worked on yesterday, then it's likely that you'll see the file under "Recent > Yesterday" after starting the Word 2016 on your computer​.<br></p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/Desktop-access.png" alt="Desktop-access.png" style="margin:5px;" /><br></p><p><br></p><h2>Tip #5 - Search for Your Files</h2><p>If you have not worked on or accessed a file in a while, you can often search for it in the same Office 365 landing page using keywords, via the upper right corner search box.<span style="font-size:1em;">​​ The search results will display all files that you have access to within Office 365, regardless of where they are stored (ex. OneDrive, Communication Sites, or Collaboration Group Sites, etc.).​</span><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/search-files.png" alt="search-files.png" class="ms-rteImage-1" style="width:800px;font-size:1em;margin:5px;" /></p><h3>Always pay attention to the details of the result items<br></h3><p>​As there might be a chance that files are named the same way but stored in different folders or sites, <strong>always pay close attention to the pieces of information</strong> available for each result item.</p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/search-results.png" alt="search-results.png" style="width:800px;margin:5px;" /><br></p><ol style="list-style-type:upper-alpha;"><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">​​Type of item file format</span> - Brief glance at this will tell you what type of file the item is<br></li><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Title of the item</span> - Clickable links to open the item<br></li><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Location of the item</span> - Shows the location of where  the item​ is stored<br></li><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Some item metadata</span> - Provides information such as who edited the file last and when, views, etc.<br></li></ol><p><br></p>

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that let you learn about ​the various Microsoft tools!​

*Please keep in mind that there might be ​Office 365 features or functionalities that are demonstrated by Microsoft trainers or in-store workshops
that are not available at VSB as we have unique configurations for the various users in our District.​



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