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​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Providing resources that introduce how staff​ can use Office 365 in their everyday learning, school assignments, presentation and group projects. It is a good idea to familiarize yourself with Getting Started to get an overview of each of the tools.​​​​

Frequently Used Tools

See all the VSB resources available for each of the following tool​:

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Set Up Your Outlook Account at VSBhttps://office365.vsb.bc.ca/set-up-your-outlook-account-at-vsbSet Up Your Outlook Account at VSBBasicGeneral Usage<h2>​​Before You Start<br></h2><p>Welcome to VSB and if you are a:<br></p><ul><li>​<strong>New</strong> student attending a VSB elementary or secondary school<br></li><li><strong>New</strong> staff working in the VSB district<br></li></ul><p>and have not accessed your VSB email in Outlook at all, you <strong>must go thru the following steps ONCE</strong> in order to properly configure your access to all the Office 365 services, resources and tools at VSB.​<br>​<br></p><h2>How to Set Up Your Outlook Account<br></h2><div>To properly set up your access in VSB, you need to follow these steps: </div><div><p></p><ol><li>Go to: <a href="https://govsb.ca/o365login">https://govsb.ca/o365login </a></li><li><span style="font-size:1em;">L</span><span style="font-size:1em;">ogin with your</span> <strong>full VSB email a</strong><span style="font-size:1em;"><strong>ddress & password</strong>:</span></li><ul><li><strong style="font-size:1em;">For students</strong><span style="font-size:1em;"> - <em>[student#]@​learn.vsb.bc.ca</em> - ex. 123456@learn.vsb.bc.ca</span><br></li><li><span style="font-size:1em;"><strong>For staff</strong> - <em>[staff ID]@vsb.bc.ca</em> - ex. abcd@vsb.bc.ca​​​</span></li></ul><li><span style="font-size:1em;"></span><span style="font-size:1em;">Click on<strong> Outlook</strong> from the main landing page on login </span></li><li><span style="font-size:1em;">Click through the informational boxes that appear to finish initializing the your Outlook account - this initialization is only a one-time process</span></li></ol><p></p></div><div>Thereafter, you will be able to access all related Office 365 services at VSB (ex. Outlook, Teams, OneDrive, etc.) at any time​ by logging into <a href="https://govsb.ca/o365login">https://govsb.ca/o365login</a> or by downloading the corresponding mobile apps.​<br></div><div><br></div><div><br></div>
Microsoft Teams Private Channels Best Practiceshttps://office365.vsb.bc.ca/microsoft-teams-private-channels-best-practicesMicrosoft Teams Private Channels Best PracticesIntermediateTeams<h2>​​​​​Before you start<br></h2><p>Finally, the much anticipated Private channel in Microsoft Teams is now available! Before you rush into creating any private​ channels in your team, w<span style="font-size:1em;">e have<strong> highlighted 4 best practices </strong>based on the </span><a href="https://docs.microsoft.com/en-us/MicrosoftTeams/private-channels" target="_blank"> Microsoft documentation of the Private channels in Microsoft Teams</a> that<strong> you should know and be familiar with</strong>!​<br></p><p> <span style="font-size:1em;"></span> <span style="font-size:1em;">I</span><span style="font-size:1em;">f you want to dig deeper to understand the structure of teams, scenarios of channels, impact of private channels to your existing team, etc., please take a look at </span><a href="https://www.avepoint.com/blog/microsoft-teams/microsoft-teams-private-channels-2/" target="_blank" style="background-color:#ffffff;font-size:1em;">Getting Ready for Private Channels in Microsoft Teams</a>. It will help you understand when private channels in Teams is necessary and​ appropriate. ​<br></p><p>If you've added to a Private Channel, you will note a <strong>lock icon</strong> next to the channel name (ex. Leadership) in your Team.<br></p><p> <img src="/PublishingImages/microsoft-teams-private-channels-best-practices/private-channel.png" alt="private-channel.png" class="ms-rteImage-1" style="margin:5px;width:465px;height:140px;" /> <br> <br> </p><h2>1. Creation and Ownership of Private Channels  </h2><ul><li><p> Only a team owner should​ create private channels.<br><span style="font-size:1em;">Review your <strong>Member permissions</strong> in Settings and en</span><span style="font-size:1em;">sure that they cannot make channels. <br></span><span style="font-size:1em;"><img src="/PublishingImages/microsoft-teams-private-channels-best-practices/member-permission.png" alt="member-permission.png" class="ms-rteImage-1" style="margin:5px;" /><br></span>Alternatively, If Team owners have ​allowed members to create and update channels, then make sure that <span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">"Allow members to create private channels" is unchecked</span> in the Manage channel -> Settings -> Member permissions:<br><img src="/PublishingImages/microsoft-teams-private-channels-best-practices/uncheck-channel-creation-for-members.png" class="ms-rteImage-1" alt="" style="margin:5px;" /><br></p></li><li><p>For each private channel, there should be <strong>at least two private ​channel owners</strong> and one of them must always be the Team owner who created the Private Channel.</p></li><li><p>When the owner of a private channel is leaving the channel or the team, he/she must designate a new channel owner to replace him/her unless there are already two or more owners in the channel.​<br></p></li><li><p>If the owner of a private channel has left the channel or the team without designating a new owner, the other channel owner must designate a new channel owner unless there are already more than two owners in the channel.<br></p></li><li> <a href="https://docs.microsoft.com/en-us/MicrosoftTeams/private-channels#private-channel-creation-and-membership" target="_blank">Learn more about the creation of private channels</a><br><br></li></ul><h2>2. Membership and Permission of Private Channels<br></h2><ul><li><p>Only an existing team member can be added to a private channel. </p></li><li><p>A member of the private channel has read and write access to the folders and files in the channel. </p></li><li><p>NEVER share a folder or document in the private channel with someone who is not the member of that ​channel.  </p></li><li><p>NEVER change the default access permission of a folder or file in the private channel using the SharePoint interface. <span style="font-size:1em;"> ​​</span></p></li><li><p> <span style="font-size:1em;"><a href="https://docs.microsoft.com/en-us/MicrosoftTeams/private-channels#manage-private-channel-membership-and-settings" target="_blank" style="background-color:#ffffff;">Learn more about the management​ of private channels</a>.<br><br></span></p></li></ul><h2>3. Creation of Tabs in a Private Channel <br></h2><ul><li><p> Only a channel owner should create tabs in the private channel. <br><span style="font-size:1em;">​Make</span><span style="font-size:1em;"> sure the <strong>"Allow members to create, update, and remove tabs" is unchecked</strong> in the Manage channel -> Settings -> Member permissions: </span><img src="/PublishingImages/microsoft-teams-private-channels-best-practices/uncheck-tab-creation-for-members.png" alt="uncheck-tab-creation-for-members.png" class="ms-rteImage-1" style="font-size:1em;margin:5px;" /></p></li><li><p>To make a Notebook only visible to the private channel members, you must go to the private channel, add a OneNote tab and click "Create New Notebook". DO NOT select any existing Notebook. </p></li><li><p>DO NOT create a tab using the Website tab that actually links to a web resource outside your private channel, especially if the web resource is an Office Online document  (Excel, Word or PowerPoint). Otherwise you are at risk of accidentally leaking confidential information to someone who has access to the document. </p></li><li><p> <a href="https://docs.microsoft.com/en-us/MicrosoftTeams/private-channels#considerations-around-access-in-private-channels" target="_blank">Learn more about ​considerations and access around private channels​</a>.<br>​<br></p></li></ul><h2>4. Apps Limitation in Private Channels </h2><p></p><p></p><ul><li><p>The following apps are not available to private channels at this moment (Nov 2019)​: <br></p></li><ul><li>Stream​<br></li><li>​Forms</li><li>​Planner ​</li></ul></ul><p></p><p> ​<br> </p>
Changing Ownership of an Office 365 Grouphttps://office365.vsb.bc.ca/changing-ownership-of-an-office-365-groupChanging Ownership of an Office 365 GroupIntermediateGeneral Usage;Office 365 Group;SharePoint<h2>​​​​​Before you start<br></h2><p>Ownership of Office 365 Group should be reviewed regularly and changes should be made as you or staff relocate to another department or school.<br></p><p>Please consider the following before you make changes to the ownership of an Office 365 group:</p><p></p><ul><li>You <strong>must currently be the owner </strong>of the Office 365 Group<br></li><li>Any new owner(s) will obtain the same access to everything in the Group as you would<br></li><li>Make note of any area(s) of the site that have unique permission<br></li></ul><p> <span style="font-size:1em;">It is also a good idea to onboard</span><span style="font-size:1em;"> </span><span style="font-size:1em;">the</span><span style="font-size:1em;"> </span><span style="font-size:1em;">new owner(s)</span><span style="font-size:1em;"> </span><span style="font-size:1em;">you've assigned to the group, and walk them thru the structure of the Office 365 Group</span><span style="font-size:1em;"> </span><span style="font-size:1em;">before you remove yourself from it. That way, the new owner will have a better understanding of the purpose and processes of the group.</span></p> <br> <p></p><h2>How to Manage Ownership of Office 365 Group<br></h2><ol><li>After logging into Office 365, go to your SharePoint app<br><br><img src="/PublishingImages/Pages/Changing-Ownership-of-an-Office-365-Group/sharepoint-selected.png" alt="sharepoint-selected.png" class="ms-rteImage-1" style="margin:5px;" /><br></li><li>Go directly to or search for the name of your Office 365 Group in SharePoint<br><br>For example, I am using the keywords "grp tech" to search for my group named "GRP Tech TechMentors". You only see Office 365 Group results that you have access to.​<br> <img src="/PublishingImages/Pages/Changing-Ownership-of-an-Office-365-Group/search.png" alt="search.png" class="ms-rteImage-1" style="margin:5px;" /><br></li><li> <span style="font-size:1em;">​​​Once you've located your Office 365 Group site, click on the text  "​<i class="fa fa-user"></i> [#] member" in the right corner<br><br><img src="/PublishingImages/Pages/Changing-Ownership-of-an-Office-365-Group/member.png" alt="member.png" class="ms-rteImage-1" style="margin:5px;" /><br><br></span></li><li><span style="font-size:1em;">From the pop up panel that list out member of the site, you can:<br></span></li><ul><li>​<span style="font-size:1em;">Change the role of an existing member by clicking on the dropdown menu underneath to their name and select one of the options. For example, you can make someone as an "Owner".<br><br><img src="/PublishingImages/Pages/Changing-Ownership-of-an-Office-365-Group/existing-member.png" alt="existing-member.png" class="ms-rteImage-1" style="margin:5px;width:327px;height:340px;" /><br></span><br><strong>-OR-</strong><br><br></li><li>Add new member (ex. new staff to the department or new administrator to the school) first by clicking on the "Add members" button, then 1) Type their name and select the right person​ 2) click Save and then 2) Change their role to "Owner".​<br><br><img src="/PublishingImages/Pages/Changing-Ownership-of-an-Office-365-Group/add-member-button.png" alt="add-member-button.png" class="ms-rteImage-1" style="margin:5px;width:300px;height:197px;" /><br><img src="/PublishingImages/Pages/Changing-Ownership-of-an-Office-365-Group/add-new-member.png" alt="add-new-member.png" class="ms-rteImage-1" style="margin:5px;" /><br></li></ul><li><p>​(Optional) If necessary, after the new owner is familiar with access the Office 365 Group, you may remove yourself from the Group using the same process as Step 4, and select "Remove from group" from the dropdown menu. <br>Please note that once removed from the group, you will no longer get access to any resources (documents, calendars, conversations) of the Office 365 Group.<br><br></p></li></ol>
Managing Collaboration Group Settingshttps://office365.vsb.bc.ca/Pages/Managing-Collaboration-Group-Settings.aspxManaging Collaboration Group SettingsIntermediateSharePoint;Office 365 Group<p>​​<span style="color:#0072c6;font-family:oxygen, sans-serif;font-size:1.46em;">​​​​Updating </span><span style="color:#0072c6;font-family:oxygen, sans-serif;font-size:1.46em;">the Group Settings</span></p><p>In my previous post around <a href="/Pages/Create-a-Collaboration-Group-in-Office-365.aspx">creating a collaboration group in Office 365</a>, I've mentioned that certain settings can be updated once the group is created. There are many ways to access the group settings, but the one discussed here will be <span style="text-decoration-line:underline;">through the browser after logging into Office 365 in the browser​</span>and <strong>you must be an owner of the group </strong>in order to make changes.​<br><br></p><h2>How to update the​ Group Settings<br></h2><ol><li> <span style="font-size:1em;"> <a href="https://login.microsoftonline.com/">Log into Office 365</a> with your VSB email</span></li><li> <span style="font-size:1em;"> <span style="font-size:1em;">Select <strong>Outlook </strong>and locate your collaboration group under the <strong>Groups label</strong><br></span><br><img src="/PublishingImages/Pages/Manage-your-Collaboration-Groups-in-Office-365/edit-group-icon.png" alt="edit-group-icon.png" class="ms-rteImage-1" style="width:423px;max-width:800px;margin:5px;height:305px;" /><br></span></li><li> <span style="font-size:1em;">Look for the "</span><span class="fa fa-cog" aria-hidden="true" style="font-size:1em;"></span><span style="font-size:1em;"> ​<strong>gear icon</strong>" in the upper right corner and select "</span><span style="font-size:1em;font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Edit Group</span><span style="font-size:1em;">" from the slide out panel. <br><br>Please note that the group mailbox address cannot be changed, despite "Name" of the group being editable.​ <br></span><br><img src="/PublishingImages/Pages/Manage-your-Collaboration-Groups-in-Office-365/edit-group.png" alt="edit-group.png" class="ms-rteImage-1" style="width:800px;max-width:800px;margin:5px;" /></li><li>Click<strong> Save</strong>, along the top, after you have finished with your edits<br><br><img src="/PublishingImages/Pages/Manage-your-Collaboration-Groups-in-Office-365/save-group.png" class="ms-rteImage-1" alt="" style="margin:5px;width:651px;height:213px;" /><br><br></li></ol><h3>​Related Articles​<br></h3><ul><li> <a href="/Pages/What-is-an-Office-365-Group.aspx">What is an Office 365 Group?​​</a><br></li><li>​<a href="/Pages/Changing-Ownership-of-an-Office-365-Group.aspx">Changing Ownership of Office 365 Group</a><br></li></ul><p> <br> </p>
Pinning Documents for Quick Accesshttps://office365.vsb.bc.ca/pin-documents-for-quick-accessPinning Documents for Quick AccessBasicGeneral Usage<h2>​​​​​​What you need to know<br></h2><p>Pinning files that you frequently access is one of the quickest ways to get to documents you stored in Office 365 at VSB (both in your OneDrive or Collaboration Groups). Please note that you <span style="text-decoration:underline;">must had had accessed or worked on the document at least ONCE</span> in order for you to be able to pin the document. ​This pinning <strong>functionality is only available for</strong>:</p><p></p><ul><li>​All Office Suite Document Types - Word, Excel, PowerPoint, OneNote<br></li><li> <span style="font-size:1em;">Sway Presentations</span></li></ul><div> <br> </div><h2>How to pin a file<br></h2><p>Even though there are 3 methods discussed in this article on how to pin a file:<br></p><div><ul><li><p> <a href="#browser">In the browser​</a><br></p></li><li><p> <a href="#desktop">In the Microsoft Office Suite Desktop tools</a><br></p></li><li><p> <a href="#app">In the Microsoft Office Suite Mobile app </a><br></p></li></ul><div>It is important to understand that the list of <strong>pinned files (stored in Office 365) </strong>will be reflected the same across all the platforms <span style="font-family:sourcesansprobold, sans-serif;font-weight:700;">as long as you are logged in with your VSB account</span>. This means that if you pin a file in the browser, you will also see the same file pinned in your corresponding Microsoft Office Suite tool and mobile app.<br><br></div><div> <br> </div><h3 id="browser"> <strong>In the Browser​</strong>​<br></h3><ol><li>​<span style="font-size:1em;">​​<a href="https://login.microsoftonline.com/">Log into Office 365 </a>with your VSB email</span><br></li><li> <span style="font-size:1em;"><strong>Locate </strong>your file<br><br></span>A) If you have worked on it recently, find<span style="font-size:1em;"> the </span> <strong style="font-size:1em;">Recent</strong><span style="font-size:1em;"> Section on the Office 365 landing page </span><span style="font-size:1em;">and skip to Step 4<br><br><img src="/PublishingImages/Pages/OneDrive-file-information-101/recent-doc.jpg" class="ms-rteImage-1" alt="" style="margin:5px;" /><br><br>OR<br><br>B) If you have not worked on them, </span> <a href="/Pages/Tips-on-Navigating-to-Your-Documents.aspx"> <span style="font-size:1em;">then n</span>avigate to your file​</a>, open the file and continue to Step 3<br></li><li> <span style="font-size:1em;">click on "<span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Office ​365  </span><span class="fa fa-arrow-right" style="font-size:16px;"></span>" from the Quick App Launcher to return to your Office 365 landing page <br><strong><br> <p style="text-align:center;"> <img src="/PublishingImages/Pages/Understanding-the-basics-of-Office-365/tool-quick-access.png" class="ms-rteImage-1" alt="" style="margin:5px;width:350px;height:457px;" /> <br> </p></strong></span></li><li> <span style="font-size:1em;"><strong>Hover</strong></span><span style="font-size:1em;"> over the file and </span> <span style="font-size:1em;"> <strong>click on the pin icon</strong></span><span style="font-size:1em;"> to the right of the file name<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pin-browser.png" alt="pin-browser.png" class="ms-rteImage-1" style="margin:5px;" /><br></span></li><li> Now your file is accessible under the <span style="font-size:1em;"><strong>Pinned</strong> </span>Section<br><br><strong style="font-size:1em;"><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pinned-browser.png" alt="pinned-browser.png" class="ms-rteImage-1" style="margin:5px;width:786px;" /></strong></li></ol></div><div><h3 id="desktop"> <strong> <br>In the Microsoft Office Suite Desktop Tools</strong></h3><p> <em>​Please note: screenshots may vary slightly depending on whether you have the latest Office Suites, but the steps will be similar.​</em><br></p><ol><li>​<strong>​​Click </strong><span style="font-size:1em;">the Microsoft</span><span style="font-size:1em;"> Office Suite tool (ex. Word)</span><span style="font-size:1em;"> </span><span style="font-size:1em;"> on your computer</span><br></li><li> <span style="font-size:1em;">​​<span style="font-family:sourcesansprobold, sans-serif;">Locate </span>your file<br><br>A) If you have worked on it recently, look through the <strong>Recent </strong>sections on the tool home and skip to Step 4<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/Desktop-access.png" class="ms-rteImage-1" alt="" style="margin:5px;" /><br><br><span style="font-size:1em;">OR<br><br>B) If you have not worked on them, then n</span>avigate to your file, open it and then continue to Step 3<br></span></li><li> <span style="font-size:1em;"><b>Click</b> on <strong>File</strong> >  then the <strong>Home icon </strong>and you should see it under the Recent section<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pin-opened-file.png" alt="pin-opened-file.png" style="margin:5px;" /><br></span></li><li> <span style="font-size:1em;"><span style="font-size:1em;font-family:sourcesansprobold, sans-serif;"></span></span><strong>Hover</strong><span style="font-size:1em;"> over the file and </span> <span style="font-size:1em;font-family:sourcesansprobold, sans-serif;">click on the pin icon</span><span style="font-size:1em;"> to the right at the end of the row​<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pin-word.png" alt="pin-word.png" class="ms-rteImage-1" style="margin:5px;" /><br></span></li><li>Now your file is accessible under the <span style="font-family:sourcesansprobold, sans-serif;font-size:1em;">Pinned </span>Section<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/pinned-word.png" alt="pinned-word.png" class="ms-rteImage-1" style="margin:5px;width:473px;height:267px;" /><br><br></li></ol> <h3 id="app"> <strong>In the Microsoft Office Suite Mobile Apps</strong><br></h3><p>​​​​​<em>​Please note: screenshots may vary slightly depending on the type of tablet or mobile devices, <em>but the steps will be similar.</em></em><br></p><ol><li>​<span style="font-size:1em;">​​<strong>Click</strong> on the Microsoft Office Suite Mobile App on your tablet or mobile phone</span><br></li><li style="text-align:left;"> <span style="font-size:1em;">​​<span style="font-family:sourcesansprobold, sans-serif;">Locate </span>your file<br><br>A) If you have worked on it recently, look through the <strong>Recent</strong> section of the app and then skip to Step 4<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-recent.jpg" alt="app-recent.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:599px;" /><br><br>OR<br><br>B) If you have not worked on them, <strong>click </strong>on <strong>Open icon</strong>, find and open the file once, and close it<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-open.jpg" alt="app-open.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:497px;" /><br></span></li><li>Click  on the <strong>Recent</strong> icon to return to the list of Documents  <span style="font-size:1em;"> <strong> <br></strong></span></li><li> <span style="font-size:1em;"> <strong>Click</strong> on the " <span class="fa fa-ellipsis-v" style="font-size:16px;"> </span>​​​" to the right of the file name and select</span> <strong style="font-size:1em;">Pin to List</strong><span style="font-size:1em;"> <br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-pin.jpg" alt="app-pin.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:718px;" /><br></span></li><li> <span style="font-size:1em;">Now your file is accessible under the <strong>Pinned</strong> Section<br><br><img src="/PublishingImages/Pages/Pin-Documents-for-Quick-Access/app-pinned.jpg" alt="app-pinned.jpg" class="ms-rteImage-1" style="margin:5px;width:350px;height:607px;" /><br></span></li></ol><div> <strong> </strong> <br> <strong> </strong></div></div> <strong> </strong> <br> <strong> </strong> <p></p>
5 Tips on Navigating to Your Documentshttps://office365.vsb.bc.ca/tips-on-navigating-to-your-documents5 Tips on Navigating to Your DocumentsBasicGeneral Usage;OneDrive<h2>​​​​​Get to Your Files with Ease​<br></h2><p>While the great benefit with storing files in Office 365 is that it provides you flexible access to them anywhere, sometimes locating the files can be challenging if you don't understand the basic. In fact, o<span style="font-size:1em;">n</span><span style="font-size:1em;">e of the mo</span><span style="font-size:1em;">st frequent</span><span style="font-size:1em;"> issues that users encounte</span><span style="font-size:1em;">r with Office 365 is ​​​​navigating to their files that they have stored </span><span style="font-size:1em;">in </span><span style="font-size:1em;">their OneDrive, </span><span style="font-size:1em;">a</span><span style="font-size:1em;">ccessing </span><span style="font-size:1em;">o</span><span style="font-size:1em;">nes that others have shared with them or stored in a <a href="/_layouts/15/FIXUPREDIRECT.ASPX?WebId=172f59db-d17d-4ceb-ae11-791e901bad38&TermSetId=b48bfa0e-65ed-47df-80e1-403071f6af1c&TermId=ccb62410-ba41-470a-bf79-106bfd4a2f69">Collaboration Group</a></span><span style="font-size:1em;">. As long as you know you are familiar with <a href="/Pages/Logging-into-Office-365-(VSB).aspx">logging into Office 365</a>​, then being aware of the following tips​ will help you quickly get to your documents. <br><br></span></p><h2>Tip #1 - ​Locate Recent Files from Your Office 365 Landing Page<br></h2><p> <em>Please notes for this tip, "files" are only referring to these formats​​: Word, Excel, PowerPoint, ​OneNote, Sway​ and​ PDF</em><br></p><p>If you are looking for the files that you've opened or modified recently, you can often locate them further down on the landing page after logging into Office 365. Below is a screenshot of what the section might look like and it will display files that you have accessed last.​ Hovering over each ​of the files and clicking on the " <i class="fa fa-ellipsis-v"> </i>​​​" will provide more action items for each of the files​. You <br></p><p> <img src="/PublishingImages/tips-on-navigating-to-your-documents/recent-files.jpg" alt="recent-files.jpg" style="margin:5px;" /> <br></p><h3>Explore the interface of the Recent section<br></h3><p> <strong>Upper left </strong>- <span style="font-size:1em;">You'll noti</span><span style="font-size:1em;">ce t</span><span style="font-size:1em;">hat next to the "</span><span style="font-size:1em;">Recent"</span><span style="font-size:1em;"> tab in this section of </span> <span style="font-size:1em;">t</span><span style="font-size:1em;">he Office 365 landing page</span><span style="font-size:1em;">, there are additional tabs "Pinned", </span><span style="font-size:1em;">"Shared wit</span><span style="font-size:1em;">h Me" available​. These list will surface up files that you have </span><span style="font-size:1em;">access to</span><span style="font-size:1em;">, but might not have </span> <span style="font-size:1em;">worked on</span><span style="font-size:1em;"> </span><span style="font-size:1em;">recently. <a href="/Pages/Pin-Documents-for-Quick-Access.aspx">Pinning a file​</a> is great way to quickly get to files you access on a regular basis​.</span></p><p> <span style="font-size:1em;"><strong>Upper right</strong> - You can change the "list view" to "tile view".</span></p><p> <strong>Bottom left</strong> - "Show more" allows you to expand the list to see up to 12 items.</p><p> <strong>Bottom right</strong> - Go to your OneDrive to access all of your documents<br><br></p><h2>Tip #2 - Access Files in Your OneDrive<br></h2><p>​<em>Please notes for this tip, "OneDrive" is referring to your OneDrive account provided by VSB.​</em><br></p><p>On the other hand, if you need to access files that you haven't worked on recently but know that they are stored in <strong>your OneDrive</strong>, then you can often navigate to them from within your <a href="/Pages/What-is-onedrive.aspx">OneDrive app in the browser</a>.​​ ​​​<br></p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/onedrive-interface-personal.png" alt="onedrive-interface-personal.png" class="ms-rteImage-1" style="margin:5px;" /><br><br></p><h2>Tip #3 - Access Site Document Libraries in Your OneDrive<br></h2><p><em>Please notes for this tip, "OneDrive" is referring to your OneDrive account provided by VSB.​</em><br></p><p>​Similarly, if you need to access files that you haven't worked on recently but know that they are associated with a particular collaboration group that you are a member of, you can quickly access all document libraries of sites that you are familiar with or are following​ via OneDrive in the browser as well.<br></p><p>Clicking on <strong>More sites </strong>will display all sites you have access to.<br></p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/onedrive-interface-group.png" alt="onedrive-interface-group.png" class="ms-rteImage-1" style="margin:5px;" /><br><br></p><h2>Tip #4 - ​Access Your Files from the Desktop Office Suite</h2><p><strong>​As long as you are connected to the internet and signed into Office Suite in your Desktop</strong>, you can also access your files from opening the corresponding Office Suite tool. For example, if you want to get back to the Word document you worked on yesterday, then it's likely that you'll see the file under "Recent > Yesterday" after starting the Word 2016 on your computer​.<br></p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/Desktop-access.png" alt="Desktop-access.png" style="margin:5px;" /><br></p><p><br></p><h2>Tip #5 - Search for Your Files</h2><p>If you have not worked on or accessed a file in a while, you can often search for it in the same Office 365 landing page using keywords, via the upper right corner search box.<span style="font-size:1em;">​​ The search results will display all files that you have access to within Office 365, regardless of where they are stored (ex. OneDrive, Communication Sites, or Collaboration Group Sites, etc.).​</span><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/search-files.png" alt="search-files.png" class="ms-rteImage-1" style="width:800px;font-size:1em;margin:5px;" /></p><h3>Always pay attention to the details of the result items<br></h3><p>​As there might be a chance that files are named the same way but stored in different folders or sites, <strong>always pay close attention to the pieces of information</strong> available for each result item.</p><p><img src="/PublishingImages/Pages/Tips-on-Navigating-to-Your-Documents/search-results.png" alt="search-results.png" style="width:800px;margin:5px;" /><br></p><ol style="list-style-type:upper-alpha;"><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">​​Type of item file format</span> - Brief glance at this will tell you what type of file the item is<br></li><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Title of the item</span> - Clickable links to open the item<br></li><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Location of the item</span> - Shows the location of where  the item​ is stored<br></li><li><span style="font-weight:bolder;font-family:sourcesansprobold, sans-serif;">Some item metadata</span> - Provides information such as who edited the file last and when, views, etc.<br></li></ol><p><br></p>

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