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Pinning Documents for Quick Access
  • Post type:
  • Knowledge
  • Posted by:
  • Sarah Chao
  • Published on:
  • 9/14/2018
  • Suitable for:
  • Students; Teachers; Staff
  • Level of difficulty:
  • Basic
  • Office tool:
  • General Usage
Last modified: 10/12/2018 10:02 AM by Sarah Chao

​​​​​​What you need to know

Pinning files that you frequently access is one of the quickest ways to get to documents you stored in Office 365 at VSB (both in your OneDrive or Collaboration Groups). Please note that you must had had accessed or worked on the document at least ONCE in order for you to be able to pin the document. ​This pinning functionality is only available for:

  • ​All Office Suite Document Types - Word, Excel, PowerPoint, OneNote
  • Sway Presentations

How to pin a file

Even though there are 3 methods discussed in this article on how to pin a file:

It is important to understand that the list of pinned files (stored in Office 365) will be reflected the same across all the platforms as long as you are logged in with your VSB account. This means that if you pin a file in the browser, you will also see the same file pinned in your corresponding Microsoft Office Suite tool and mobile app.


In the Browser​

  1. ​​Log into Office 365 with your VSB email
  2. Locate your file

    A) If you have worked on it recently, find the Recent Section on the Office 365 landing page and skip to Step 4



    OR

    B) If you have not worked on them,
    then navigate to your file​, open the file and continue to Step 3
  3. click on "Office ​365  " from the Quick App Launcher to return to your Office 365 landing page 


  4. Hover over the file and click on the pin icon to the right of the file name

    pin-browser.png
  5. Now your file is accessible under the Pinned Section

    pinned-browser.png


In the Microsoft Office Suite Desktop Tools

​Please note: screenshots may vary slightly depending on whether you have the latest Office Suites, but the steps will be similar.​

  1. ​​Click the Microsoft Office Suite tool (ex. Word)  on your computer
  2. ​​Locate your file

    A) If you have worked on it recently, look through the Recent sections on the tool home and skip to Step 4



    OR

    B) If you have not worked on them, then n
    avigate to your file, open it and then continue to Step 3
  3. Click on File >  then the Home icon and you should see it under the Recent section

    pin-opened-file.png
  4. Hover over the file and click on the pin icon to the right at the end of the row​

    pin-word.png
  5. Now your file is accessible under the Pinned Section

    pinned-word.png

In the Microsoft Office Suite Mobile Apps

​​​​​​Please note: screenshots may vary slightly depending on the type of tablet or mobile devices, but the steps will be similar.

  1. ​​Click on the Microsoft Office Suite Mobile App on your tablet or mobile phone
  2. ​​Locate your file

    A) If you have worked on it recently, look through the Recent section of the app and then skip to Step 4

    app-recent.jpg

    OR

    B) If you have not worked on them, click on Open icon, find and open the file once, and close it

    app-open.jpg
  3. Click  on the Recent icon to return to the list of Documents 
  4. Click on the "  ​​​" to the right of the file name and select Pin to List 
    app-pin.jpg
  5. Now your file is accessible under the Pinned Section

    app-pinned.jpg


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